Event Planner (Project Manager I)

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JOB OBJECTIVE:  This position is a key part of the agency’s education and outreach efforts, leading the planning, management, and implementation of the agency’s annual Real Places Conference. The event planner may also assist programs across the Community Heritage Development Division and the agency with the planning of other, smaller public events.

The Real Places Conference draws 600+ professionals and volunteers from a variety of preservation-related fields and expertise. Conference participants include members of the public, agency staff, Texas Historical Commission members, award-recipients, sponsors, and partners, along with city, county, and state officials. The seventh annual event takes place in February of 2023 and planning for the conference has begun. The 2021 event was held entirely online while the 2022 conference returned to in-person attendance.  There is a desire to incorporate virtual aspects into future in-person conferences. The three-day conference incorporates nearly 70 speakers and more than 40 educational sessions, workshops, or special events. The event planner will oversee the conference budget, generally in the $250,000-$300,000 range. Conference registrations have grown annually with very high levels of attendee satisfaction and expectations. The event planner will be responsible for projecting and managing continued growth of attendance and revenues and will work closely with colleagues to develop relevant, high-quality content. Conference planning and implementation includes staff from multiple agency divisions as well as the agency’s affiliated nonprofit, Friends of the Texas Historical Commission. The event planner will be responsible for coordinating the efforts of these internal partners as well as coordination with outside vendors and event professionals. The conference will be held in the Austin area through 2023, but its location may vary in the future, potentially increasing the required travel during planning and implementation.

As time and resources permit, the event planner may assist or coordinate other special events such as the Texas Main Street Program’s First Lady’s Tour of new cities; periodic trainings, workshops, and webinars for agency programs; and quarterly meetings of the Commission. The event planner is not directly responsible for creating the educational content of these events or of the Real Places Conference. The agency staff serve as subject matter experts, but the event planner provides organizational and logistical expertise to engage speakers.

Work involves coordinating the planning and initiation of events at various levels of completion; monitoring the progress and schedule of events and tasks; and communicating with project stakeholders, management, and other relevant parties.

The Project Manager job classification series is intended for employees that are responsible for the successful initiation, daily oversight, and delivery of projects.  Project managers are typically responsible for leading the project lifecycle from project initiation through completion. The Event Planner works under moderate supervision, with latitude for the use of initiative and independent judgment.

22-36 Event Planner (Project Manager I) CAPPS.pdf

Job Vacancy Notice
Position Title: Event Planner
Classification Title: Project Manager I
Job Posting Number: 22-36
Salary: $4,700.00-$5,500.00/Month
Salary Group/Class#: B20/1558
FLSA: Exempt
Opening Date: 02/25/2022
Closing Date: Until filled
Duration: Regular, Full-time
Hours/Week: 40
Work Location Address: 1304 Colorado, Austin, Texas, 78701

To apply for this position, please complete the electronic
State of Texas Application for Employment through CAPPS Recruit.