Group Sales and Events Coordinator (Program Specialist I)

JOB OBJECTIVE: Under the direction of the Site Manager and in coordination with the site’s vendor partner, the Group Sales and Events Coordinator performs moderately complex group sales and event planning work, as well as routine administrative support at the French Legation State Historic Site of the Texas Historical Commission (THC).  Administrative support includes overseeing administrative/business operations, coordinating the purchase and procurement process, filing, and monthly reporting. Work involves promoting, booking, and coordinating all logistics related to group sales (bus tours, local and regional stakeholder/corporate/civic groups - any group other than school field trip bookings); also involves promoting, booking, and coordinating all logistics related to private rental event use of the site and museum facilities.  Responsible for coordinating catered events with the onsite vendor partner, compliance with established security requirements and site-use procedures for private events.    May train others.  Work under moderate supervision with limited latitude for the use of initiative and independent judgment.